Predeparture Information: Copenhagen
Congratulations on your decision to study in Copenhagen! Situated in Northern Europe between the North Sea and the Baltic, Denmark is the only Scandinavian country connected to the European mainland. Denmark includes about 406 islands, many of which are uninhabited. Copenhagen, with a metropolitan population of about 1.7 million, is not only the capital of Denmark, but is also the nation’s financial and cultural center. It is situated on Zealand, the largest of Denmark’s islands. Your host university is the Copenhagen Business School (CBS).
This website is a supplement to the online orientation and information from both International Program’s and CBS’ international offices. Refer to the websites of both offices for further information.
Contact Information in Copenhagen
The International Office at the Copenhagen Business School is helpful, efficient and responsive. For initial information, refer to CBS’ website. If you have detailed questions that the website does not answer, contact CBS directly.
The International Office
Copenhagen Business School
Porcelaenshaven 26, 1st floor
Phone: 011 +45 3815 3006
Fax: (011 45) 3815 3825
Applying to the Host University
Because you have been accepted by UW-Madison for the exchange program, you are accepted at the Copenhagen Business School as long as your GPA of at least 3.0 is maintained through your departure. However, you must still submit registration forms and supporting materials to CBS. Complete the online application and download and print required forms from CBS's summer or semester website. The deadlines are March 3 (summer), May 1 (fall) and October 15 (spring), although you are encouraged to submit the forms as early as possible. You are responsible for submitting forms and supporting materials to CBS on time! Be sure to retain a copy for your files. Due to the high cost of international express mail, International Programs will mail the forms abroad on your behalf if you submit them to us in a timely manner.
Final exams for fall and spring semesters are not announced until after the semester begins. Book your return flight after the last day of CBS’ exam period or book a ticket that carries only a small penalty for changing dates. Past participants recommend purchasing tickets at STA Travel for this purpose.
The CBS academic calendar lists a date that they will send a packet to your home address. The packet includes the name and contact information of your buddy, your housing assignment and arrival instructions.
Student Visa/Residence Permit
A passport is necessary to enter a foreign country. Passport information and application forms for U.S. citizens can be found on the U.S. State Department website. Your passport should be valid at least 6 months beyond the end date of your program. If your passport will expire before then, you should apply to renew your passport.
The following visa guidelines are meant to help you as you determine what steps you need to take to enter your host country for an extended period of study. Be sure to carefully review guidelines of the host country’s embassy or consulate for information concerning specific requirements. International Programs will not obtain travel documents on your behalf. While we are willing to help, it is the student’s responsibility to obtain the appropriate immigration documents.
A student residence permit is required of all U.S. citizens staying for more than three months in Denmark. You must obtain it prior to your departure. U.S. citizens may apply for the student visa/residence permit at the Royal Danish Consulate General in New York.
The application form and list of required documents for the student visa/residence permit are on the website of the Consulate General of Denmark.
The CBS International Programs Office provides information about who needs a residence permit. You must wait until receiving an acceptance letter and supporting documents from CBS before submitting your application (CBS will send this in late April for fall participants and late October for spring participants). However, prepare the rest of your application in advance by referencing the websites listed above.
1 Dag Hammarskjold Plaza
885 Second Avenue, 18th Floor, 48th Street
New York, NY 10017-2201
Phone: (212) 223-4545
Fax: (212) 754-1904
As this is an exchange program, the Bursar’s office will send you a tuition bill as usual.
International Programs will collect your payment for CISI insurance. Summer and fall participants receive an invoice in their acceptance packets; payment is due April 15th. Spring participants receive an invoice at the first International Perspectives class in October; payment is due November 15th.
The Copenhagen Business School’s timetable for the following fall and spring is generally available online in June. Participants will submit a course selection form in advance of the semester, but courses will not be confirmed until you arrive at CBS. Refer to our course equivalency database to determine how courses will count at UW-Madison.
Summer courses are announced in January. Summer participants will submit a course selection form in March. Summer course offerings are subject to demand; if a course is canceled, CBS should notify you in early May.
International Programs has established a grade and credit equivalency scale between CBS and UW-Madison.
Language and Language course
Past students report that you will have little to no problems getting around and communicating in Denmark by speaking English, as most Danes speak English very well. However, it is a good idea to learn some basic phrases in Danish, if only to show the citizens of your host country that you are making an effort to learn about their culture.
During the semester, CBS offers a Danish Crash Course held just before classes begin. If you wish to continue learning Danish, a semester-long course is available. Past participants report that the crash course is a great way to meet other exchange students, and it is a good introduction to the Danish language.
CBS does not have a centralized campus, but consists of several buildings spread throughout the city. Students primarily frequent two buildings: Dalgas Have and Solbjerg Plads, which have classrooms, libraries, computer labs, canteens (cafeterias), bars and the International Office.
The CBS Housing Department will work with you to find housing for you in a dorm, apartment or private home. Most of the accommodations are within a 15-minute bus ride from the city center and classrooms. A few are located just outside the center, but most lie a bit farther out. Public transportation is very good, and some past participants have purchased used bikes upon arrival in Copenhagen for commuting.
As a student enrolled at CBS, you are covered by the Danish State health and medical system six weeks after being registered at the municipal civil registry. Under the Danish system, visits to the doctor and hospitalization are free. Prescriptions, dental, dermatology, chiropractors and optometry are not covered. Bring enough prescription medication to last the duration of your stay in Denmark, as prescriptions from other countries are not accepted. You are also covered for emergencies by the CISI required by the UW-Madison. Be sure to take your card.
Past participants (both male and female) report feeling very safe in Copenhagen. The U.S. Department of State provides important travel saftey information. We also recommend that you register your trip with the Smart Traveler Enrollment Program; this allows you to record information about your upcoming trip abroad that the Department of State can use to assist you in case of an emergency.
Through the CBS Buddy Program, you can be assigned a buddy for your time in Copenhagen. Buddies are current CBS students who have volunteered to assist international exchange students. Past participants report that their buddies were generally very helpful and a good source of information about the city, the university and social events.
Past participants recommend using credit cards and an ATM card from home for daily life in Copenhagen, and having traveler’s cheques for vacation travel. Advice is mixed as some places will only take Danish cards. Some students suggest it is easy to open an account at a Danish bank, while others do not recommend opening one, as it is easy to access money from home. Read student reports.
What to Pack
In addition to what is listed on the packing list on the predeparture website, past participants recommend:
- Warm clothes for the winter! (Some even suggest bringing boots)
Summer temperatures can be cool. Bring fleece and other layers in addition to summer clothing.
Clothing that can be layered depending on the changing weather.
Umbrella and a rain jacket because rain can be expected year round.
Danish students at CBS tend to dress up more than in the U.S. They typically don’t wear jeans, t-shirts or sneakers.
Your housing will include basic furniture, kitchen facilities and pots, pans, silverware, etc. Linens are not provided in most cases.
Past participants recommend that you wait to purchase household items until you arrive instead of bringing them with you.
Meeting Danish students
As CBS and UW have an exchange agreement, there will always be students at CBS who have studied or will study in Madison. Try to meet them in Madison prior to your semester abroad and ask CBS’ International Office for help locating Danish students with UW connections.
Life in Copenhagen
Refer to reports from past participants for tips about everyday life in Copenhagen, including public transit, shopping and what to do in your free time.
For general information about preparing to study abroad, visit the Pre-departure Resources website.